01/ 04
Inbound Appointment Booking Agent
- What we build
- Answers every inbound call.
AI Voice Agents
Every call your team cannot answer is a lead your competitor will.
It is an AI receptionist that answers every call in a natural voice, books the appointment, and transfers to a human only when needed.
We build AI voice agents that pick up every inbound call, qualify the caller, book the appointment, take the order, or route to a human, in a natural voice, with zero hold time, available 24/7.
Every callanswered, after hours too
Sample calls
Hear the AI Answer a Call
Pick a call. Watch the agent answer, book the job and text the caller.
Sample callScripted, not a real customer
After hours. A homeowner calls an HVAC company.
Want to talk to one yourself? Try the live restaurant agent
The problem
Your phone rings when you cannot answer it. That caller does not leave a voicemail. They call someone else.
Phone coverage is a revenue problem disguised as a staffing problem. Hiring more front desk staff scales cost linearly. Building a smarter first-response layer scales differently.
What it costs the business
- Home services: a no-heat call that books the next company on Google
- Property management: a tenant emergency that goes to voicemail
- Restaurant: a missed reservation or a missed order
- Clinic: a patient who booked with your competitor
- Real estate: a buyer who moved on in 20 minutes
- Service business: a lead who Googled the next option
- Any business: a customer who experienced friction and remembered it
What changes
Here is what changes once the system is live.
Answers every call, after hours too
The slot is booked, confirmed by SMS, and logged in your CRM while your team stays on the job.
Orders and reservations taken without a host
The AI reads your live menu and fires confirmed orders straight to the kitchen.
Leads called and qualified within minutes
Your team only gets on the phone with people already qualified by a real conversation.
Cold leads re-engaged automatically
Follow-up calls fire on CRM triggers, so no rep has to remember to circle back.
What we build
How It Works: Four Real Voice Agent Types
02/ 04
Restaurant Order and Reservation Agent
- What we build
- Takes inbound orders and reservations by phone in a natural conversation.
03/ 04
Lead Qualification Calling Agent
- What we build
- AI calls the lead within minutes of form submission: form submitted → AI calls right away → qualification conversation → if qualified: warm transfer or calendar booking → if not: tagged in CRM with reason and added to nurture.
04/ 04
Outbound Follow-Up Agent
- What we build
- Re-engages leads who did not convert on first contact.
Owner review, on Clutch
“I'm very satisfied with their work.”
Proof: Salon Chain, USA
The situation
A US salon could not answer every inbound call during peak hours. Staff were busy with clients. Missed calls meant missed bookings. After-hours calls went to voicemail, most were never returned.
What we built
An AI voice agent on VAPI that answers every inbound call, checks availability in real time, books appointments directly, and sends an SMS confirmation to the caller. Staff only see the confirmed booking in their calendar.
- Every callanswered, after hours too
Booking calls get answered and booked while staff stay with the client in the chair. After-hours callers get booked instead of sent to voicemail.
Client name withheld by NDA. Architecture and call recording available on request.
See it work
Watch one we built.
HVAC and electrical: six service lines, six AI callers
HVAC and electrical company. HVAC company: six AI callers pick up while techs are on jobs
Demo for painters: the estimate is on screen before the call ends
Painters. Demo: an AI takes room sizes by voice and prices the paint job
Demo for restaurants: phone order in, ticket on the kitchen screen
Restaurant. Demo: AI takes the phone order, the ticket lands on a kitchen screen
Case studies
AI voice agents we built.
Real estate investor
Real estate investor adds an AI caller and 6-inbox outreach, Real estate investor, client build
Calls first, then email outreach from 6 inboxes, all on his own n8n server.
The stack
Works with the tools your team already uses.
- Voice AI platformVAPI
- Voice synthesisElevenLabsbuilt-in VAPI voices
- TelephonyTwilioTelnyx
- AI reasoningOpenAI GPT-4oGoogle Gemini
- CRM integrationGoHighLevelHubSpotAirtableSalesforce
- CalendarCalendlyCal.comGoogle CalendarGoHighLevel calendar
Scope + timeline
Start small, prove it works, then scale.
Single-purpose agent
One use case (booking, ordering, or qualification), one phone number, CRM log
Multi-purpose agent
2-3 use cases, call routing, full CRM integration, SMS confirmation
Full voice system
Multiple agents, outbound + inbound, full reporting, human escalation
Monthly management
Monitoring, prompt updates, new call flows, performance reporting
Questions
The things owners ask before they commit.
Natural. We use ElevenLabs or VAPI's best voices, with real pauses and a clear accent. You decide what it says if a caller asks whether it is an AI. Try it yourself with the live demo on this page.
We build a transfer protocol into every agent. When a caller requests a human, the AI summarizes the conversation and routes to your team with context. If no one is available, it offers a callback or takes a message.
Yes. Modern speech-to-text handles a wide range of accents and speech patterns. We test with your specific use case before launch and calibrate accordingly.
Outbound calling is legal for businesses with a prior relationship or expressed interest. For cold outbound, TCPA regulations apply and we brief you on compliance requirements before any outbound campaign is configured.
We build an update pipeline so you can change source data without touching the AI agent. Menu changes update automatically. Availability pulls live from your calendar system.
Free 30-minute Lead Check
You just tried the demo. Now let us build one for your business.
Book a free 30-minute call. We will review your inbound call volume, identify the highest-impact use case, and walk you through what an AI voice agent would look like for your specific operation.
Get a Free 30-Min Lead Check