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Real client

Real estate investor adds an AI caller and 6-inbox outreach

A real estate investor's team lost its day to calls and ran outreach from several inboxes by hand. He started with an AI calling agent, then moved onto his own n8n server and added outreach across 6 inboxes.

Google Sheet tracking owner outreach across six email inboxes, with replies sorted and positive ones marked as HubSpot deals.Rebuilt on test data
Trade
Real estate investor
Client since
Dec 2025
Repeat work
Bought again: 4 orders on file, 5 stars on each.
Built in
4 orders, Dec 2025 to Mar 2026 (self-hosted n8n, an AI calling agent), then a second phase: email outreach across 6 inboxes with one tracker sheet
Tools
  • n8n
  • Vapi
  • Retell AI
  • Gmail
  • Google Sheets

Before and after

Calls ate the team's day. Outreach ran from several inboxes by hand.

Before and after
BeforeAfter
Email outreachRun from several inboxes by hand6 inboxes, one tracker
Positive repliesRead in the pileOpen a HubSpot deal and ping the team

What we built

  • An AI calling agent. Built for real estate calls.
  • 6 inboxes, one tracker. Email outreach across 6 Gmail inboxes, logged in one lead sheet.
  • On his own server. Self-hosted n8n, so the flows run on his own setup.
  • Built in steps. Calling first, then the server, then outreach, one order at a time.

How it works

  1. A lead list per market lands in its own sheetGoogle Sheets
  2. The owner's phone line type is looked up on every leadn8n
  3. Email outreach runs from 6 inboxes into one trackern8n, Gmail
  4. Each reply is sortedn8n
  5. A positive reply opens a deal and pings the teamHubSpot, Slack

Calls and outreach eating your team's day?

Tell us how many inboxes and phone lines you run. We will show you what to hand to AI first.

Ask about AI calling

We reply within one business day. No card, no contract.

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