Live at a client
Care office: 18 paper forms in one portal, same printout
A care admissions office ran on 18 paper forms and a stack of spreadsheets. Now staff pick a patient, the forms fill from one profile, and the PDF prints in the layout they already know.
Rebuilt on test data- Trade
- Care admissions office
- Client since
- Mar 2026
- Repeat work
- Still extending it in Oct 2026.
- Built in
- Built from Mar 2026. Live on the client's own server and domain, still being extended in Oct 2026 (staff scheduling).
- Built by
- PM and developer
- Tools
- React
- Node.js
- Supabase
Before and after
Admissions ran on paper forms and spreadsheets. Staff chased pages to build one patient folder.
| Before | After | |
|---|---|---|
| Forms | Paper forms and spreadsheets, pages chased for each folder | Pick a patient, the 18 forms fill from one profile |
| Printout | The paper layout staff know | The same layout, printed from the portal |
What we built
- 18 forms, one profile. Pick a patient and every form fills from the same record.
- The same printout. A two-page PDF with signature areas, laid out like the paper form.
- Medications required. The field can never be left blank.
- Each person sees their part. Separate staff and admin logins, with a second step at sign-in.
- Yours to keep. Works on phones. Code and database handed to the owner.
How it works
- Staff pick a patientReact portal
- The 18 forms fill from one profileNode.js, Supabase
- Signatures are captured on screenDigital signatures
- The PDF prints in the paper layoutPDF generation
- Each role sees only its records and every action is loggedAudit logging
What broke and how we fixed it
What broke
The free database tier went to sleep during testing.
How we fixed it
Moved to a paid tier before go-live.
Staff still chasing paper forms?
Tell us which forms you use and who fills each one. We will show you which can fill from one profile.
Or send one sample file on WhatsApp (opens WhatsApp). Fake names are fine.
We reply within one business day. No card, no contract.
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