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AI automation for Restaurants

Every Missed Call Is a Table That Didn't Get Filled

Your phone keeps ringing during dinner service while your host juggles three other things. We build the AI systems that answer every call and take every reservation, so no guest hits voicemail.

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How an AI Data House system runs for restaurants

The friction

Restaurants run on thin margins and full rooms.

What happens now

  • The front of house is the bridge between your marketing spend and your revenue.
  • And right now, a significant portion of people trying to reach you aren't getting through.
  • During peak hours, calls go unanswered.
  • After hours, voicemails pile up and go unreturned until the next morning, by which point the customer has already booked somewhere else or walked in to a competitor.

What it costs the business

  • A restaurant missing 8 calls per day, each representing one table of 2.5 guests at $45 average spend: 8 calls × $112.50 = $900/day missed.
  • $900 × 300 operating days = $270,000/year in revenue walking out the door through a ringing phone.
  • Even at a 30% answer rate for those missed calls, that's $81,000/year recovered by answering the phone.

What changes

Here is how the week runs once the systems are live.

  • Every call answered, day or night

    A natural-sounding AI voice assistant picks up, 24 hours a day, 7 days a week.

  • Reservations booked mid-service

    Availability checked and the table booked while your host is seating another party.

  • Hours, menu, and changes, answered instantly

    The AI answers from your real menu and calendar, and updates reservations on the spot.

  • Your host runs the room, not the phone

    No voicemails. No missed tables.

What we build

The 5 Automations We Build for Restaurants

01/ 05

AI Voice Receptionist (24/7)

Before
Missed calls. Voicemails. Distracted front-of-house staff answering routine calls during service.
What we build
Your phone number routes to a VAPI AI voice agent that answers every call within one ring.

02/ 05

Online Reservation + Waitlist Bot

Before
Manually managing a waitlist and responding to reservation inquiries via email or DM.
What we build
A chat widget on your website handles reservation requests.

03/ 05

Reservation Reminder + Confirmation System

Before
No-shows. Guests who forgot. The host calling down the list at 5pm.
What we build
Reservations trigger an automatic confirmation text immediately upon booking.

04/ 05

Review Request Automation

Before
Hoping customers leave reviews. Never asking.
What we build
Reservation checkout triggers a text 2 hours after the reservation time: "Hope you enjoyed your visit at [Restaurant].

05/ 05

Event and Special Occasion Automation

Before
Manually handling birthday, anniversary, and large-party inquiries.
What we build
Special occasion requests trigger a separate flow.

Case studies

What we built for restaurants.

See every case study

The stack

Works with the tools your team already uses.

  • AI voice agentVAPI + ElevenLabs
  • Reservation bookingOpenTable API, Resy API, or SevenRooms
  • SMS (reminders + review requests)Twilio
  • Chat widgetBotpress or custom build
  • Automation backbonen8n
  • Event requestsn8n → email + Airtable

How it gets built

In phases, so you see something working early.

  1. Phase 1: Voice Agent

    AI receptionist for calls (hours, reservations, FAQ)

    Timeline1-2 weeks

  2. Phase 2: Confirmations

    Reservation reminders + no-show reduction system

    Timeline1 week

  3. Phase 3: Reviews

    Automated review request sequence

    Timeline3-5 days

  4. Phase 4: Chat + Events

    Website chat widget + event inquiry routing

    Timeline1-2 weeks

Questions

The things owners ask before they commit.

We recommend transparent AI (the agent says it's an AI assistant for your restaurant in the first sentence). This is increasingly the standard and customers respond well when the agent is helpful and the experience is smooth. We test extensively for this.

Free 30-minute Lead Check

Your Phone Should Never Ring Unanswered Again

Get a free 30-minute lead check. We'll map your missed-call volume and tell you exactly what the AI voice agent would handle, and what it would cost.

Get a Free 30-Min Lead Check

Want to hear what the AI receptionist sounds like first? Go to our AI Voice Agents page and try the live demo.