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Real estate investor: every text reply tagged, hot ones become deals

An investor's team texted property owners and read every reply by hand. Now AI reads each reply, tags it hot, warm or cold, and hot replies open a deal in HubSpot with an email to the team.

n8n workflow where an AI agent reads each reply and a switch sends it to the hot, warm or cold branch that updates the sheet.Real screen, names boxed
Trade
Real estate investor
Tools
  • n8n
  • Gemini
  • HubSpot
  • Gmail
  • Google Sheets

Before and after

Someone on the team read every text reply by hand. The hot ones waited in the pile.

Before and after
BeforeAfter
RepliesSomeone read every reply; hot ones waited in the pileAI tags each one; hot replies open a deal and email the team

What we built

  • AI reads every reply. Each one is tagged hot, warm or cold.
  • The right answer back. Each tag sends its own reply.
  • Hot lead to deal. A hot reply opens a deal in HubSpot and emails the team.
  • The sheet stays current. Each lead's row updates with the tag and the reply.

How it works

  1. The owner list is saved to the team's own databasen8n
  2. Texts go out within daily limitsn8n
  3. AI tags each reply hot, warm or coldGemini
  4. Each tag gets its own replyn8n
  5. Hot replies open a deal and email the teamHubSpot, Gmail

Someone still reading every reply?

Tell us how replies come in and who reads them now. We will show you how the sorting works.

Tell us about your replies

We reply within one business day. No card, no contract.

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